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The Connecticut Conference United Church of Christ

United Church Center
125 Sherman Street
Hartford, CT 06105
Toll Free in CT: 866.367.2822
860.233.5564

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Best Practices for Handling Church Offerings

by Charlie Kuchenbrod
Associate Conference Minister for Endowment Ministries

The days of carrying church offerings home in a paper bag hopefully are over, but just in case: Here are some helpful guidelines. The purpose of this procedure is to ensure that all receipts are properly recorded and protected from loss. The procedure assumes that there is both a financial secretary and a treasurer. The titles may vary, but the separation of responsibilities is an essential to fulfill the purpose of this procedure. There are many ways this model procedure can be adapted to individual church circumstances.

Counting the Offering

Immediately following worship two people should count the offering in a secure location.

Counters

If the offering cannot be counted immediately following worship, the offering should immediately be transferred to a vault or other secure location until the counting can take place. The people responsible for the transfer should meet the same requirements as counters.

Handling Cash and Checks

Recording Deposits

The financial secretary will promptly record the deposit in the accounting records and track individual contributions. The treasurer will reconcile bank statements to deposit records on a monthly basis and any discrepancies will be promptly investigated.

Donor Statements

Periodic statements, at least quarterly, will be provided to regular donors.

The Connecticut Conference United Church of Christ
United Church Center
125 Sherman Street
Hartford, Connecticut 06105
Toll Free in CT: 866.367.2822
860.233.5564
www.ctucc.org