Annual Meeting '03
Delegate and Voting Information

Mailings/Emailings for the Conference Annual Meeting in October are being addressed to the following persons according to the Bylaws of the Connecticut Conference of the United Church of Christ:

A. Delegates from Local Churches in Connecticut which are in regular standing with their Association in the Conference, with each church entitled to two (2) delegates for the first four hundred (400) members, and an additional delegate for each additional four hundred (400) members or major fraction thereof;

B. All officers of the Conference, elected members of the Board of Directors, members of the Committees of the Conference and members of the Committees of the Board of Directors named in the Bylaws, during their tenure in office;

C. All moderators of Associations of the Conference;

D. All former moderators of the Annual Meetings of the Connecticut Conference;

E. The Dean of Yale Divinity School and the President of Hartford Seminary if such persons are members of Local Churches of the United Church of Christ holding standing in an Association of the Conference;

F. All Authorized Ministers in regular standing in Associations of this Conference;

G. Members of each of the following Ministry Teams: Local Church Ministries, Wider Church Ministries and Justice & Witness Ministries;

H. One youth delegate, who shall be no more than 22 years of age, from each Local Church.

Delegates from Churches - Delegate packets are being sent to each delegate at their home address if the church has provided it, or by email if they authorized such. Otherwise, delegate packets were mailed in care of the local church address with a label: Conference Meeting Delegate #1, #2, #3 etc. It is of vital importance that each church make a special effort to be represented at the Annual Meeting by its Authorized Ministers, and by its full complement of delegates including the Youth Delegate that was added this year. Advance registration is encouraged so that appropriate arrangements may be made. (If one of your "church delegates" is also a delegate under B-G, please appoint an additional delegate from your congregation).

It is extremely important that all Authorized Ministers and Lay Delegates attend the entire meeting. Items recommended by the Board of Directors will be taken up Saturday and Sunday; social resolutions will be presented and acted upon on Saturday and continue into Sunday. The budget will be acted upon on Sunday morning. Important matters are likely to come up at any time. The maximum attendance at all sessions is of vital importance.

Delegates are requested to be sure to bring to Annual Meeting information from mailings, especially the budget, Resolutions, and the Call to the Annual Meeting to be mailed in September, since sufficient duplicate copies may not be available. All mailings are available on the Conference website:

http://www.ctucc.org/news/AnnlMtg03/index.html