Hospitality

The New Haven Association is hosting our Annual Meeting this year at Hill Regional Career High School in New Haven. Our thanks and appreciation go to the churches in the New Haven Association. This continues to be an opportunity for members of congregations to participate in the local arrangements, who would not have had an opportunity otherwise because they come from churches whose buildings are too small to host an Annual Meeting. Please read carefully the listings below as some changes have been made for this year's meeting.

The following locations will be used during the weekend:

Hill Regional Career High School, New Haven

All plenary sessions
All meals (except authorized ministers' lunch on Friday and lunch sponsored by CT Women)
All parking-plenty of space
Boarding of a bus to go to luncheon for CT Women of the UCC
All worship services except Sunday afternoon
All displays
Child care
All workshops

Yale Divinity School, New Haven

Authorized Ministers' Event on Friday
Reception for 50th and 25th Anniversaries of Ordination

First Church of Christ (Center Church) Parish House, 311 Temple Street, New Haven

Luncheon on Saturday sponsored by CT Women of UCC-you will be bused from Hill Career Regional High School for this event

United Church on the Green, New Haven

Sunday afternoon worship service-buses will be provided

Registration

The Registration/Meal Reservation form is enclosed. Please make reservations on an individual basis, one form per person. If additional forms are needed, please copy the form or download from our Website, or ask for additional forms by calling the Conference Office (860 233-5564 or toll free: 866 367-2822). Please send reservation forms to the Missionary Society of Connecticut, 125 Sherman Street, Hartford, CT 06105 in the envelope provided, by October 9, 2002. New this year, you will note that you are able to charge your registration on a credit card. Please see the registration form for details. If you are charging, you may fax the form to: 860-231-8111.

The Administrative Fee is waived for Retired Clergy and Spouse and for those 18 and under. Please indicate on the form that you are a retired clergy or spouse of retired clergy or 18 and under and the fee will be waived.

Please send in your registration form, even if you don't want meals, and even if it is after the above date, so that we may appropriately plan for your attendance.

Housing In Private Homes

Housing in private homes (Bed & Breakfast form) of the members of churches in the New Haven area will be furnished without charge to delegates who make advance reservations for them. Such reservations must be in the hands of the Reservation Committee no later than October 1, 2002, on the enclosed form. Prior to the day of the meeting, please call the person on the form if you need to cancel private home accommodations that are reserved for you.

Hotel/Motel Accommodations

A list of hotel/motel accommodations was in the first mailing. If you missed that mailing, please call 860-233-5564 (or toll-free 866-367-2822) and request that it be sent to you or faxed to you, or download it from our Website. [PDF]

Meals

Reservations are required for each meal and must be made by October 9. Meals require meal tickets, which will be in the registration packets when you arrive at Annual Meeting. Meal tickets may be sold to others if not picked up and paid for two hours before the meal involved. SEND IN YOUR RESERVATION AS SOON AS POSSIBLE. PAYMENT MUST BE SENT IN WITH THE RESERVATION, made payable to the MISSIONARY SOCIETY OF CONNECTICUT no later than October 9. If you are paying by credit card, you may fax the form to us with the credit card information. Please see the reservation form for meal charges. Vegetarian meals will be provided at the same costs if indicated on the reservation form.

If for some reason you are unable to send in your meal reservations by the stated date, please plan to attend the sessions and worship and bring your own lunch. A list of restaurants will be available at the registration table. A snack bar will be available on Saturday and Sunday at the Hill Regional Career High School hosted by youth groups of the area churches.

All meals will be served in the school cafeteria (except for the Authorized Ministers' Lunch on Friday and the luncheon sponsored by the CT Women of the UCC (see the enclosed flyers or our Website).

Saturday Workshops

A variety of cultural and learning opportunity workshops are being provided on Saturday afternoon. If you sign up for the luncheon sponsored by the CT Women of the UCC, you will be not be able to attend a workshop. All the workshops will be held at Hill Regional Career High School in the classrooms. When you arrive at the Annual Meeting, there will be an opportunity for you to select your preference on a first-come, first-served basis (see the enclosed updated flyer for the list of the opportunities to help you in your planning).

Seating For Plenary Sessions

Plenary sessions will be held in the auditorium of Hill Career Regional High School. It has seating for 920 people and, therefore, will be sufficient for our needs. No food will be allowed in the auditorium. We suggest that you sit in the front rows, as the lighting will be brighter. The room is air conditioned!

Dress Casually

We suggest that you dress casually! During break times and during Saturday's lunchtime, there will be time for you to walk outside around the school and take in the scenery of the area.

Opportunities For Youth!

Plans are being made for youth to participate as delegates, observers, and participants in mission day activities at the Annual Meeting. Please see the flyer regarding the specifics. After the workday, all youth will have a Pizza & Pool Party on Saturday, October 19, from 3:30-5:30.

Displays

Because the hallways of the school are wide and spacious, the displays will be in the hallways as you walk between the auditorium and the cafeteria. This will enable you see the displays easier. We will have UCC Identity items also available for purchase.

Yale Bookstore will have a room with items available for purchase. They will be open on Friday from 4:30-7:30 p.m. and on Saturday from 8:30 a.m.-5:00 p.m..

Child Care

Child care is available throughout the weekend at no charge at Hill Regional Career High School. Please see the enclosed flyer regarding the details and be sure to sign up by the deadline.

Special Needs

Every attempt is being made to accommodate special needs. Sessions will be interpreted for the hearing impaired, if requested by October 1. A workshop will be interpreted by special request. Please see the form enclosed.

Parking

Hill Career Regional High School has plenty of parking on site. Handicapped parking as well as parking for those with physical limitations is available at the same site. Please indicate your need on the Special Needs Request Form.

[This document in PDF format]

[Annual Meeting 2002 Information]