Hospitality

A group of churches bordering the Pomperaug High School in Southbury is hosting the 2000 Annual Meeting. Our thanks and appreciation go to these churches in providing volunteers: South Britain, Southbury, Middlebury, Oxford and Woodbury (First and North). This continues to be an opportunity for congregations to participate in the local arrangements that would not have had an opportunity otherwise because they come from churches whose buildings are too small to host an Annual Meeting. Please read carefully the listings below as some major changes have been made for this year’s meeting.

Locations

The following locations will be used during the weekend:

Pomperaug High School, Southbury

• 50th and 25th Ordination Reception
• All Plenary Sessions
• All Meals (except clergy lunch on Friday and lunch sponsored by CT Women)
• All parking (plenty of space)
• Boarding of a bus to go to luncheon for CT Women of the UCC
• All worship services
• All displays
• Child Care
• All workshops
• United Church of Christ, Southbury — Authorized Ministers’ Event on Friday

South Britain Congregational Church, South Britain

Luncheon on Saturday sponsored by CT Women of UCC — you will be bused from Pomperaug High School for this event.

Middlebury Congregational Church —

Supper for Youth who worked on projects on Saturday.

Registration

Registration/Meal Reservation form is enclosed. Please make reservations on an individual basis, one form per person. If additional forms are needed, please copy the form or download from our Website, or ask for additional forms by calling the Conference Office (860 233-5564). Please send Reservation Forms to the Missionary Society of Connecticut, 125 Sherman Street, Hartford, CT 06105 in the envelope provided by October 11, 2000. The Administrative Fee is waived for Retired Clergy and Spouse and for those 18 and under. Please indicate on the form that you are a retired clergy or spouse of retired clergy or 18 and under and the fee will be waived.

Please send in your Registration Form, even if you don’t want meals, and even if it is after the above date, so that we may appropriately plan for your attendance.

Housing In Private Homes

Housing in private homes (Bed & Breakfast Form) of the members of churches in the Southbury area will be furnished without charge to delegates who make advance reservations for them. Such reservations must be in the hands of the Reservation Committee no later than October 2, 2000 on the enclosed form. Prior to the day of the meeting, please call Ellen Aronheim at the Middlebury Church (203 758-2671) if you need to cancel private home accommodations that are reserved for you.

Hotel/Motel Accommodations

A list of hotel/motel accommodations was in the first mailing. If you missed that mailing, please call 860 233-5564 and request that it be sent to you or download from our Website (ctucc.org).

Meals

Reservations are required for each meal and have to be made by October 11. Meals require meal tickets, which will be in the registration packets when you arrive at Annual Meeting. Meal tickets may be sold to others if not picked up and paid for two hours before the meal involved. SEND IN YOUR RESERVATION AS SOON AS POSSIBLE. CHECK OR MONEY ORDER MUST BE SENT IN WITH THE RESERVATION made payable to the MISSIONARY SOCIETY OF CONNECTICUT no later than October 11. Please see reservation form for meal charges. Vegetarian meals will be provided at same costs if indicated on the reservation form.

If for some reason you are unable to send in your meal reservations by the stated date, please plan to attend the sessions and worship and bring your own lunch. A list of restaurants will be available at the registration table. A snack bar will be available on Saturday and Sunday at the Pomperaug High School hosted by youth groups of the area churches.

All meals will be served in the school cafeteria (except for the Clergy Lunch on Friday and luncheon sponsored by CT Women of the UCC (see enclosed flyer).

Saturday Workshops

A variety of cultural and learning opportunity workshops are being provided in two different time periods this year. There will be workshops 11:00-12:00 on Saturday and after lunch at 1:00-2:00 on Saturday. If you sign up for the luncheon sponsored by the CT Women of the UCC, you will be able to attend a workshop at the 11:00 A.M. time frame. All the workshops will be held at Pomperaug High School in the classrooms. When you arrive at Annual Meeting, there will be opportunity for you to select your preference on a first-come, first-served basis (see enclosed flyer for the list of the opportunities) to help you in your planning.

Seating For Plenary Sessions

Plenary Sessions will be held in the auditorium of Pomperaug High School. It has seating for 1000 people and therefore will be plenty for our needs. No food will be allowed in the auditorium. We suggest that you sit in the front rows as the lighting will be brighter.

Dress Casually

We suggest that you dress casually! During break times and during Saturday’s lunchtime, there will be time for you to walk outside around the school and take in the scenery of the area.

Youth Activities

Plans are being made for youth to participate in work projects in the Southbury/Waterbury area on Saturday. Please see flyer regarding the specifics. After the workday, the youth will have supper at the Middlebury Congregational Church and then will go to Pomperaug High School to share with the delegates about their experiences.

Child Care

Child Care is available throughout the weekend at no charge at Pomperaug High School. Please see enclosed flyer and be sure to sign up by the deadline..

Special Needs

Every attempt is being made to accommodate special needs. Sessions will be interpreted for the hearing impaired, if requested by October 1. A workshop will be interpreted by special request. Please see form enclosed.